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In hospitality and quick service restaurants (QSRs), invoice processing is often one of the most time-consuming back-office tasks. Every week, managers and bookkeepers spend hours manually entering supplier invoices, coding them line by line, and cross-checking totals against purchase orders. Not only is this tedious, but it also increases the risk of errors and delays in keeping accounts up to date.
That’s where the integration between Lightyear.cloud and Abcom makes a real difference. By combining Lightyear’s smart invoice capture with Abcom’s financial and back-of-house systems, operators can automate the invoice mapping process—saving valuable time and improving accuracy.
Lightyear.cloud uses advanced data extraction technology to read invoices directly from PDFs or email attachments. It automatically recognises supplier formats, item descriptions, quantities, and prices. Once mapped, invoices are coded to the correct general ledger accounts and departments without manual intervention. For recurring invoices, the system remembers the coding rules, meaning the process gets faster and more accurate over time.
When connected with Abcom, this data flows seamlessly into payroll, inventory, and financial reporting. Managers no longer need to re-key figures or reconcile mismatched accounts—the system ensures everything is categorised correctly from the start. This not only speeds up end-of-month reporting but also provides real-time visibility into cost of goods sold (COGS) and supplier spend.
For QSR operators, the benefits are immediate. Invoice processing that once took hours each week is reduced to minutes. Errors are minimised, staff are freed from repetitive tasks, and business leaders gain reliable data to make better purchasing and menu decisions.
Lightyear.cloud + Abcom isn’t just an integration—it’s a smarter way to run your back office. By automating invoice mapping, you can save hours every week and focus on what matters most: growing your business.
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